Your brand, everywhere your people are.
Plexa is the brand identity platform for Microsoft 365 organisations: digital business cards, email signatures, Teams backgrounds, company pages, events, rooms, screens and visitors, managed in one place. Every person's details come from Microsoft 365, so it all stays current as people join, move and change roles.
Ekard 2.0 has evolved into Plexa, adding marketing screens, room and facility booking, visitor management and Showcase company pages to the cards, signatures and backgrounds you know. Built in South Africa by XContent and priced in rand.
One Microsoft 365 profile behind every card, signature, background and screen.
Built on Microsoft 365 and Entra ID. Change a title once in Entra and it updates on every card, signature and background.
Signatures in Outlook, backgrounds in Teams and cards on every phone all draw from the same profile, so your brand stays consistent without anyone chasing it.
Digital business cards
Shared by QR code, link or NFC tap and saved to a phone in one tap, with cover photos, featured videos and leads that keep the consent they gave.
Email signatures
Built from each profile for every mail app, with campaign banners, disclaimers per country and a Book a meeting button. Signing on the way out through Exchange Online is in pilot.
Branded out-of-office replies
Out-of-office messages that carry your brand, delivered through Microsoft Graph.
Teams backgrounds and live camera
Each person's name, title and a QR code to their card in every meeting. The new live camera brings them to Teams, Zoom and Meet on Windows.
Wallpapers and lock screens
One consistent brand on every company computer, rolled out through Intune.
Apple and Google Wallet cards
Your contact lives in the prospect's phone, not their drawer.
Leads straight into your CRM
Card and page leads flow into Dynamics 365 Sales, Salesforce, HubSpot, Zoho CRM or ConnectWise PSA, with their POPIA consent attached.
Your brand in every document
An Office theme, a Word letterhead and a PowerPoint template made from your brand kit, plus a brand portal for your agencies.
Plexa works with Microsoft 365. Google Workspace is not supported.
The Plexa platform
Eight apps, one brand.
Switch on only what you need. Each app wears your brand, follows the same rules and is licensed on its own, and all of them share one people directory, one brand kit and one set of places.
Personal brand
How every employee shows up.
Cards
Digital business cards for everyone, with QR, NFC, wallet passes and leads.
Signatures
Brand-locked email signatures on every mail client, managed per department.
Backgrounds
Personalised Teams backgrounds, a branded live camera, wallpapers and lock screens.
Company presence
How the company shows up in public.
Showcase
Public company pages with your story, services and the experts behind them, offices, testimonials and enquiries.
Events
Event pages, registrations, Teams invitations, tickets with a waiting list, check-in and moderated galleries.
Workplace
How the offices show up.
Rooms
Room and desk booking on floor plans, parking by plate and door panels that book on the spot, in step with Outlook.
Screens
Lobby and marketing signage that runs itself: playlists, campaign slides, room boards, announcements and live widgets.
Visitors
Invitations, a reception kiosk with photo badges, hosts told the moment their visitor arrives, and who is on site.
Made for Microsoft 365
Works where your people already work.
Plexa follows Microsoft 365 for who people are, and asks for each Microsoft permission only when you switch on the app that needs it.
Microsoft 365 integrations
Microsoft Entra ID
People, groups, departments, managers and photos synced as they change, with sign-in on the accounts people already have.
Exchange Online and Outlook
Signatures for every mail app, and mail signed on the way out (in pilot).
Microsoft Teams
Backgrounds kept in Teams by the Windows app, organisation backgrounds for Teams Premium, and alerts in a channel.
Intune
The Backgrounds app rolled out to every Windows computer.
SharePoint and Viva Connections
Plexa views on your intranet pages, only on the sites you choose.
Power BI
Insights and brand downloads as datasets, through read-only API keys.
One core underneath every app
People and roles
Departments as a tree, offices and an org chart, with roles scoped so Marketing edits only its own signatures.
Brand kit and rules
A versioned brand kit, with templates assigned by person, group, department, office or attribute.
Campaigns
One campaign across cards, signatures, backgrounds and screens, with clicks counted per channel.
Asset library and approvals
Approved files with usage rights, replaced everywhere they appear, and one queue for what needs a decision.
Security and privacy
Built for South African enterprises.
Your people's data is handled the way your Information Officer would want it.
Personal information stays in your Entra ID
Plexa reads people's details from your own Microsoft 365 rather than keeping its own copy. The general data Plexa stores is held in Microsoft Azure, South Africa North, under POPIA.
Every organisation walled off
Isolation enforced by the database itself, not just the code.
Least privilege with Microsoft
Each capability asks for its own consent, only when you switch it on.
No passwords to leak
Plexa signs in to its database and to Microsoft 365 with Azure managed identities, so there is no password or client secret to steal.
POPIA built in
Every change recorded in an audit log, consent kept with every lead, and retention and leaver rules you control.
See it live.
Straight from the Contoso demo organisation, as it is right now, with nothing to sign in to.
Pricing
Plexa pricing: pay for what your people use.
Cards, Signatures and Backgrounds are priced per person, tiered and cumulative: each tier rate applies to the people within that band. Minimum of 25 people. Prices exclude VAT.
Every organisation pays one platform fee, which includes Showcase, Events and Visitors. Rooms are priced per bookable room with the door panel included, desks per desk, and Screens per display. The Starter plan bundles the platform fee, 25 users, 5 screens and 5 rooms for R3,600.00 per month. Every plan starts with a free 14-day trial, and larger organisations can pay by invoice.
| Users | Per user, per month |
|---|---|
| 1 to 100 | R39 |
| 101 to 1,000 | R29 |
| 1,001 and above | R19 |
| Platform feeShowcase, Events and Visitors, once per organisation | R1,000.00per month |
|---|---|
| RoomsPer bookable room, door panel included | R75.00per room, per month |
| DesksPer bookable desk | R25.00per desk, per month |
| ScreensPer display: signage, room boards and kiosks | R250.00per display, per month |
Build your quote
Platform and workplace
Physical cards
Per month
R3,600.00
Once-off
R0.00
Physical cards are billed once, separately from the monthly total.
Build your own costs the same for this set-up.
25 users: 25 at R39 per user per month. All amounts in ZAR, excluding VAT.
The platform fee applies to every organisation. Rooms, desks, screens, physical cards (once-off) and design and support (monthly) are added as you need them.
Start your free trialIn perspective
Your team's digital identity costs less than their coffee.
-
Your effective rate: R39.00
1 to 100 users
R39
Less than a takeaway burger per user per month.
-
101 to 1,000 users
R29
Less than a cappuccino per user per month.
-
1,001 users and above
R19
Less than an espresso per user per month.
Compared with typical South African prices for each item in October 2026. The highlighted item updates with the effective price per user in your quote. Plexa rates are shown excluding VAT and stay below each item with VAT added.
Plexa questions, answered.
What happened to Ekard?
Ekard 2.0 has evolved into Plexa. Cards, signatures and backgrounds work as before, and the platform now adds marketing screens, room and facility booking, visitor management and Showcase company pages, along with events. Existing Ekard customers move across with their people, brand and cards intact.
How does the free trial work?
Choose the apps you want to try and start your trial. Stripe's secure checkout takes your card, nothing is charged during the 14 days, and you can change or cancel before the trial ends at no cost.
What is the minimum order?
25 people for Cards, Signatures and Backgrounds.
How does tiered pricing work?
Users 1 to 100 are billed at R39, users 101 to 1,000 at R29, and every user above 1,000 at R19, per user per month, excluding VAT.
Does Plexa work with Google Workspace?
No. Plexa is built for Microsoft 365.
How long does deployment take?
Your digital business cards and email signatures are online and live within 1 to 3 days of signing. Physical cards and full deployment follow within 30 days, with assisted deployment included.
Are physical cards included?
No. Physical cards are optional add-ons: PVC R99.00, bamboo R299.00 and metal R599.00 per card. Design and support is R750.00 per hour per month, from 2 to 8 hours. All excluding VAT.
Do door panels for meeting rooms cost extra?
No. The door panel for a room in your Rooms licence comes with it, including a second tablet at a double door. Signage, room boards and booking kiosks that show more than one room are Screens, priced per display. Licences cover the software, not the tablets or TVs.
Can we pay by invoice?
Yes. Larger organisations can agree terms with XContent and pay by invoice instead of by card.
Where is our data kept?
Most personal information stays where it already is, in your own Microsoft Entra ID: Plexa reads people's details from Microsoft 365 rather than keeping its own copy. The general data Plexa stores is held in Microsoft Azure, South Africa North, under POPIA, with each organisation walled off at the database level.
Can Plexa replace our email signature software?
Yes, if you run Microsoft 365. Plexa manages Outlook signatures centrally on every mailbox, adds campaign banners and also brands out-of-office replies, which most email signature tools cannot do.
How do digital business cards work?
Each person gets a digital business card they share by NFC card, QR code or link. The recipient saves it to their phone or to Apple or Google Wallet, and you can see every view and save.
Where do the details on each card come from?
From Microsoft 365 and Entra ID. Change a title or phone number once in Entra and it updates on that person's card, signature and Teams background.